A：Ms.Dawson,I need you to take a dictation for me.
B：Yes,sir...
A：This should go out as an intra-office memorandum to all employees by this afternoon.Are you ready?
B：Yes,sir.Go ahead.
A：Attention all staff…Effective immediately,all office communications are restricted to email correspondence and official memos.The use of Instant Message programs by employees during working hours is strictly prohibited.
B：Sir,does this apply to intra-office communications only? Or will it also restrict external communications?
A：It should apply to all communications,not only in this office between employees, but also any outside communications.
B：But sir,many employees use Instant Messaging to communicate with their clients.
A：They will just have to change their communication methods.I don't want any- one using Instant Messaging in this office.It wastes too much time! Now,please continue with the memo.Where were we?
B：This applies to internal and external communications.
A：Yes.Any employee who persists in using Instant Messaging will first receive a warning and be placed on probation.At second offense,the employee will face termination.Any questions regarding this new policy may be directed to department heads.
B：Is that all?
A：Yes.Please get this memo typed up and distributed to all employees before 4 pm.
